How I Built and Manage My Team for my Dropshipping Stores

Watch the video, or read the Blog Post below.

I'll be honest with you: if you want to run a dropshipping store, you need to have a few people on board with you. You could try to do it yourself, but you have to remember why you started this business in the first place, and that is for you to be able to make a lot of money without having to do too much work. That is why you opted to run an online store and not a physical one, anyway.

You could try to manage your dropshipping store all by yourself -- create ads, run ads, research for winning products, find the best suppliers, create your website, design and optimize it, handle customer inquiries and complaints, send emails, send tracking numbers, manage all orders, manage your Facebook page, and more...

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Do you think you can handle all that, especially once you start scaling to greater heights and further expanding your business?

If your answer is yes, then you're good to go! Congratulations and we wish you good luck on your dropshipping journey! Otherwise, this post is exactly what you need right now!

In this post, we are going to discuss how I manage my own team of experts and professionals for my own dropshipping stores. But before that, wouldn't you like to know how I was able to build my team?

The Best Team of Virtual Assistants for My Dropshipping Store

If you have been a follower of my YouTube channel or the blog section of this website for quite some time now, you would know that I have a stellar team of experts who are able to handle their individual tasks with grace and utmost professionalism. A lot of my colleagues, friends and even the members of my monthly membership group (you can find out more about this later in this post!) ask me where I get these types of people, and how I can be sure that each hire is definitely worth every penny.

If you want to be 100% sure of a potential hire's abilities and experiences, you are free to hire anyone via the conventional way -- post ads that you are looking for a person to do a specific job, perform interviews and choose among potential candidates. But if you want to save more, you have to compromise a little bit of your standards and scout for talents online.

Personally, I scout through an online freelancer platform called Upwork. Here, I can simply search for the exact talent that I want and need, and the platform will instantly show results of potential freelancers that could do the job for me. Think of an online marketplace, but for individuals who are more than willing to be of assistance to you and your business.

Once you select a potential talent, Upwork will feature his or her qualifications, employment history, and everything else that you would need to ensure that he or she will be the right fit for you.

The best part about this platform is that it operates at a global scale, meaning you would get potential hires from anywhere across the world. I have people coming from Vietnam, the U.S.A., and even the Philippines who are currently working to help me grow and expand my business, and of course, make tons of profit!

How I Manage My Team

So let's get to the point. How do I manage my own team of experts and professionals? How do we maintain a healthy relationship and conveniently communicate with one another to share ideas and new information for the betterment of my business?

We use an app called Slack. It is basically an app similar to Messenger, only here you have the ability to add only the relevant people to your channel. You can also organize them and create groups for easier management and determination of who does what. Best of all, it's free to use, unless you would need to go back to older messages and previous conversations.

Slack comes conveniently in a mobile and desktop app -- it is perfectly built for the purpose of doing business! It can also be connected to third party apps and softwares for convenience purposes.

Here's an example of my Slack channel:

Over on the left side, you can see that I have different groups for people based on their designated tasks. I have a group for Design, Developers and Strategy for Google AdWords. I also have groups for Design, Strategy and Videos for Facebook and Facebook Ads. Meanwhile, I have a separate group for Customer Service, Development and Email for those who will work behind the scenes yet get to interact directly with our customers.

These groups are only examples for the easy management of your team, but I highly recommend that you implement these for your own group of people. After all, it's better to copy off of this than to start from scratch, especially if you are still trying to optimize your dropshipping store before actually launching it.

How I Manage My Tasks

You have the source of talent and you know how to manage them; the question now is, how are you going to effectively manage each and every one of their tasks? It's not like you can meet up with your virtual assistants every once a week to discuss your plans and ideas for a more effective operation, so how else are you going to do it?

We use an online project management platform called Trello. It is a software similar to that of a Japanese kanban, wherein you create task cards and move them to different columns according to their status of completion.

In Trello, you can assign a task card to a specific virtual assistant and set deadlines and requirements. In turn, you can ask the assignee to provide constant updates and make him or her move the cards to where they would belong at a given time.

Trello is actually quite easy to use -- and you can learn more about it when you watch the full video. If you're not sure where to start with it, here is an example I made:

On the leftmost side of the screen is the BACKLOG / IDEAS column, where we add task cards about our goals and previous, incomplete tasks. Next is the THIS WEEK column, where we add task cards that need to be completed within the week. TODAY should be self-explanatory, but it's quite the same with the former. Next is the LAUNCHED column; tasks under this are those that have been approved by my different departments and have been set out to be seen by my thousands of audiences. Last is the COMPLETED -- everything is done, no more effort is needed to be put into it. Yay!

Let's Wrap It Up!

Creating a dropshipping store is essential in making a profit, but you should also understand that creating a team that would work behind the scenes should also be one of your priorities. Trust me, a group of virtual assistants that are highly qualified for their individual tasks are a huge asset to your business, which is why you should invest more into it and take time to actually find the best people in the world!

If you have any more questions about Upwork, Slack, Trello, finding the best team of professionals to help you with your dropshipping business, finding and selling winning products, creating the most profitable dropshipping stores, dropshipping in Australia or anything regarding this video, feel free to personally contact me via the Contact Form HERE. You can also leave your comments and feedback below, and our team over at WagePirate will definitely get back to you with a response. For more reviews, news and updates, do not forget to subscribe to my YouTube channel!

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